Arriving in Japan signifies the commencement of a significant new chapter. To ensure a smooth and official transition for any business sending new employees to the country, it is imperative to undertake a series of administrative tasks. Although these steps may not be the most stimulating aspect of the relocation, they are critical for seamless integration into Japanese society.

The following is a detailed overview designed to assist corporate entities in navigating these essential processes for any relocation of their employees in the country.

Critical Individual Administrative Tasks

Register with Your Country’s Embassy

Registering with the individual’s country’s embassy is a pivotal initial step, while not legally mandatory. The embassy can provide essential support, valuable resources, and assistance during emergencies.

Register at Your Local City Hall

With the necessary documentation, such as proof of address, passport, or resident card (“Zairyu Card”), visit your local city hall. This mandatory registration allows you to officially reside in your new city, and enable you to receive a residency certificate document (“Jumihyo”), which is necessary for many of the official procedures you’ll need to perform to begin your daily life in Japan. Be prepared to provide any additional documents if requested.

Open a Bank Account

Opening a bank account in Japan is essential for managing finances. Individuals opening the account will need the Zairyu Card, the address certificate mentioned above, and potentially an officially registered hanko (personal seal), which you’ll also be able to register at city hall, to complete this process. Hankos with your name on them can either be ordered at specialty shops all around the country, or online.

Set Up a Phone Contract

A reliable phone connection is crucial. Select a mobile plan that meets your needs, and bring your ID and address certificate to the mobile carrier’s store to sign up for the service. Expert tip - most large big box electrical goods and appliances stores such as “Yodobashi camera” or “Bic camera”, “Yamada denki” and others will have floor representatives of all major mobile carriers available onsite, which makes it a lot easier to compare and decide which carrier to go with on the spot!

Arrange Pension and Healthcare

Depending on the employment status, employers may handle the pension and healthcare arrangements. If not, individuals will need to set these up independently - again, at the local city hall office. Enrolling in Japan’s healthcare system ensures access to necessary medical services.

Apply for Your “MyNumber” Card

Although not mandatory, obtaining a MyNumber card is highly recommended. Many government and healthcare providers prefer it over traditional insurance cards for identity verification, and signing up for the card will also provide you with some attractive cash and points bonuses.

Additional Considerations

Familiarize Yourself with Japanese Laws Understanding local legislation is vital. Be aware of differences such as the legal age for alcohol consumption, prohibited items and substances, and driving regulations to avoid legal complications.

Identify Essential Services

Locate English-speaking lawyers and doctors for emergencies. Having these contacts readily available can save time and stress when immediate assistance is required.

Learn Natural Disaster Safety Rules

Japan is prone to earthquakes and other natural disasters. Prepare an emergency kit and familiarize yourself with local evacuation routes and safety procedures. While safety measures are generally robust, preparedness is essential.

Explore Family and Child Support Services

Japan provides extensive public support for families, including educational institutions, amenities, and healthcare services. These offerings can vary by city, so understanding the support available in your area will benefit individuals and their families.

Final Reminder: Always carry your ID (resident card or passport) as it is a legal requirement.

By completing these steps and familiarizing yourself with local systems and services, you can ensure a seamless transition into your new life in Japan. We are committed to supporting you, the relocating individual or family, or your employer, through this exciting chapter.

Welcome, and best wishes on your new journey.