10 Essential Software Tools for Your Remote Team
As remote work advocates, it’s also vital for us to advocate for remote work policies or plans. While working remotely isn’t hard, it does take some intention to get right. Part of that involves setting up your team workspace for success.
As remote work advocates, it’s also vital for us to advocate for remote work policies or plans. While working remotely isn’t hard, it does take some intention to get right. Part of that involves setting up your team workspace for success. Here, I’ve gathered the top software tools we use to help our remote workspace run smoothly.
All-access information storage
Storing information where your whole team can access it is essential for getting work done in a distributed company. With different time zones, sensitive information, and potential internet speed challenges, you need a secure, centralized location to collaborate effectively. There are plenty of options to choose from, but what works for you will depend on your company’s requirements.
At Shield, we use a few different solutions to cover our various needs.
We use Notion as a centralized hub for internal training docs, company-wide information, weekly meeting agendas, and calendars to keep teams on track. “There’s a lot of other options out there, but Notion is one of the best for creating a really custom and perfectly-tailored workspace,” says Jake Sedlacek, our Project Analyst and internal tech support. “We went with Notion mainly because it’s extremely customizable and user friendly, and allows us to display information in a very accessible way. It’s almost like a tool that lets any user create a fully custom web page, without having any development experience.”
We use Dropbox to store sensitive information or files that are too large for our other software. It also acts in conjunction with our Salesforce (SF) processes which is essential for the running of our daily workdays. “Our company definitely couldn’t manage our SF-based storage of files via Notion, so Dropbox is definitely a requirement for us,” Jake says. “So they both play important roles, just within different functions.”
Some teams also use Google Drive, although it’s mostly to store collaborative documents on Google Docs or Sheets, so it just makes sense to leave them on Drive. This is really task-dependent and is often for website content like page copy and article drafts or brainstorming, collaboration opportunities with external parties. Eventually, we may end up switching some of these functions over to Notion, so it’s more central...read more